AMENDMENT TO THE AGREEMENT FOR THE PURCHASE AND INSTALLATION OF SPECIALIZED POLICE VEHICLE EQUIPMENT / WOODCREST VEHICLE CENTER

SUBJECT:

AMENDMENT TO THE AGREEMENT WITH WOODCREST VEHICLE CENTER FOR THE PURCHASE AND INSTALLATION OF SPECIALIZED POLICE VEHICLE EQUIPMENT

RECOMMENDATION: That the City Council approve an amendment to the agreement with Woodcrest Vehicle Center, of Riverside, California, for the purchase and installation of specialized police vehicle equipment in an amount not to exceed $50,000 for a revised total agreement amount of $128,232 and authorize the City Manager to execute said amendment (on file in the Records Management Department).

COUNCIL GOALS: Operate in a Businesslike Manner

• Continue to invest in updated facilities, equipment and technology to promote efficiency.

FISCAL IMPACT: The Fiscal Year 2008-09 Adopted Budget includes appropriations in the amount of $67,500 for the purchase and installation of specialized equipment for police vehicles. In April 2008, Woodcrest Vehicle Center was awarded an agreement in the amount of $78,232 for similar services during Fiscal Year 2007-08 based on their response to the City’s request for proposals (RFP). The RFP and agreement included the option for additional vehicle installations during Fiscal Year 2008-09; and City staff and Woodcrest have negotiated a new 7% reduction to the unit cost for these services. This amendment provides for materials and installation services to outfit 11 police vehicles at a not to exceed cost of $50,000 for a revised total agreement amount of $128,232.

BACKGROUND: The City’s police vehicles are outfitted with push bars, consoles, light bars, controllers, sirens, rear seats, cages, mobile data computers and other specialized equipment. Woodcrest is either the manufacturer or an authorized local sale and warranty repair dealer for the recommended vehicle equipment and is qualified to provide the specialized installation of this equipment. Woodcrest has successfully performed this type of work for the City since 2006.

STAFF MEMBER PRESENTING: Ken Jeske, Director of Public Works/Community Services