AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL MATERIAL TESTING AND GEOTECHNICAL SERVICES / NINYO & MOORE

SUBJECT:

AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL MATERIAL TESTING AND GEOTECHNICAL SERVICES

RECOMMENDATION: That the City Council approve an amendment to the Professional Services Agreement (on file in the Records Management Department) with Ninyo & Moore, a Corporation, of Rancho Cucamonga, California, for additional on-call material testing and geotechnical services in the amount of $100,000 and authorize the City Manager to execute said amendment and related documents.

COUNCIL GOALS: Develop Strategies And Take Actions To Minimize The Negative Impacts Of The Global Financial Downturn On Ontario’s Economy And The City’s Fiscal Health

Invest In The City’s Infrastructure (Water, Streets, Sewers, Parks, Storm Drains And Public Facilities)

FISCAL IMPACT: Appropriations for necessary material testing and geotechnical services are included in the individual budgets for the various capital improvement projects.

BACKGROUND: On October 19, 2006 the City entered into a three year agreement with Ninyo & Moore, of Rancho Cucamonga, California, to provide material testing and geotechnical services on an as-needed basis for various projects under the City’s Capital Improvement Program. The maximum annual compensation under the original agreement is $100,000. Due to an increased demand from the capital projects in the current fiscal year; extensive use of material testing and geotechnical services on the 4,000 foot long, 20 foot deep, Holt Trunk Sewer-Phase B; and emergency repair work at Grove Avenue and Francis Street, it is recommended to increase the Fiscal Year 2008-09 authorization by $100,000. Staff has renegotiated the contractor’s fee schedule to eliminate certain reimbursable expenses; and labor rates were reduced by a minimum of 10% across all categories for the remainder of the agreement term.

STAFF MEMBER PRESENTING: Louis Abi-younes, P.E., City Engineer